The Ultimate Guide to Teams, SharePoint and OneDrive – How to Choose the Right Tool Every Time
Stop the Chaos. Start Collaborating with Confidence
Know exactly where to save your files in Microsoft 365.
This guide cuts through the confusion and shows you when to use OneDrive, Teams or SharePoint — and why.
- $19
Microsoft 365 Collaboration Guide
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- 1 File
Overview
If you’ve ever asked “Where should I save this?”, you’re not alone.
Microsoft 365 offers incredible tools for collaboration — but most organisations still use them the wrong way. The result? Lost files, version confusion, and wasted hours hunting for documents.
The Ultimate Guide to Teams, SharePoint and OneDrive gives you the clarity you need.
You’ll finally understand how these apps fit together — and how to use them effectively across personal work, team projects, and organisation-wide content.
What's Inside
Comprehensive Collaboration Guide
Covers OneDrive, Teams and SharePoint with step-by-step explanations, visual workflows and cheat sheets.
Document Lifecycle Framework
Learn how to take a document from draft → feedback → approval → archive, using Microsoft 365 tools correctly at each stage.
Real-World Scenarios
Includes practical examples — from marketing campaigns to policy creation — so you can see how teams actually work across the three platforms.
Quick Decision Matrix
A visual “Where Should I Save This?” chart that helps you choose the right tool instantly.
Best Practices Checklist
File naming, metadata, permissions and sync tips — everything you need to stay organised.
Microsoft 365 Daily Task Guide
A practical quick-reference sheet showing which app to use for common workplace activities — from file storage and collaboration to approvals and meetings.
What You'll Learn
Inside this easy-to-follow guide, you’ll discover:
The exact differences between OneDrive, Teams and SharePoint (and when to use each).
How to move files seamlessly through the document lifecycle — from draft to collaboration to archive.
Real-world collaboration examples that show what works (and what doesn’t).
The best practices for file naming, folder organisation and permissions.
The quick decision guide that helps you instantly know where to save any file.
Why It Works
This guide simplifies what Microsoft never clearly explained:
OneDrive is your personal workspace.
Teams is your collaborative workspace.
SharePoint is your organisational workspace.
Understanding this flow instantly improves productivity and eliminates file chaos. You’ll stop wasting time searching and start focusing on real work.
Whether you work solo or in a large organisation, this guide simplifies collaboration and keeps your content structured for success.
What You'll Achieve
✅ A clear understanding of each Microsoft 365 tool
✅ A repeatable file-management process
✅ Better team collaboration and version control
✅ Faster search and retrieval of documents
✅ More confidence using Microsoft 365 every day
What's Included
1 downloadable PDF guide
45+ pages of practical examples and decision frameworks
Lifetime access to future updates
About the Author
Microsoft 365 and SharePoint Specialist
Written by Liza Tinker, SharePoint and Microsoft 365 consultant with over 20 years of experience helping organisations simplify collaboration, build smart information architectures, and make Microsoft 365 work for real users.